ZATCA Compliance Without Complexity
An electronic invoicing workflow for ZATCA Phase 2. Generate compliant invoices, digitally sign them, and submit to Fatoora when the agency has enabled certificates and clearance.
Questions agencies ask about ZATCA and electronic invoicing
Direct answers connecting electronic invoicing with leases, collections, and finance controls inside Osool.
Does a property agency need a separate ZATCA system?
E-invoicing is stronger when it is part of the property, lease, and collection workflow instead of a disconnected invoice tool.
Osool links invoices with leases, payments, tax treatment, and reporting so the invoice keeps its operating context.
How does ZATCA relate to rent collection?
When taxable fees such as management commission apply, the invoice and VAT impact should stay connected to the financial trace.
Collections, service fees, invoices, and ledger entries should remain linked for easier review.
Does Osool support entity data and ZATCA certificates?
Osool supports agency entity data, certificate workflows, and invoice settings when ZATCA configuration is enabled.
The agency remains in control of its official accounts while Osool organizes connection, documents, and traceability.
What is Phase 2 of E-Invoicing?
Phase 2 (Integration Phase) requires all VAT-registered entities to issue electronic invoices compliant with ZATCA standards and directly connect them to the government Fatoora Platform.
Mandatory for All Entities
Applies to all commercial activities including the real estate sector
UBL 2.1 Format Required
Invoices must be in a globally standardized XML format
Mandatory Digital Signing
Every invoice requires a ZATCA-approved digital certificate
Agency Workflow Checklist
Complete each step against the agency's active configuration
5 Steps in the Configured Invoice Workflow
A fully automated process from invoice creation to receiving the tax stamp
Invoice Generation
Automatically generate a ZATCA-compliant electronic invoice for every transaction
UBL 2.1 invoice with all legally required data fields
Digital Signing
Digitally sign each invoice using a ZATCA-approved certificate
256-bit encryption compliant with Saudi security requirements
Standardized QR Code
Generate a QR code containing invoice data for instant verification
Customers can verify invoice authenticity via the ZATCA app
Submit to ZATCA when enabled
Submit the invoice to the Fatoora Platform when the agency has enabled certificates and clearance
Phase 2 workflow with review before clearance
Compliance Confirmation
Receive compliance confirmation from ZATCA with the approved invoice number
Official reference number automatically saved in your records
Tools for a Reviewable Invoice Workflow
Integrated tools for electronic invoicing management and ZATCA compliance
Phase 2 Workflow Support
E-invoicing workflows designed around Zakat, Tax and Customs Authority (ZATCA) Phase 2 requirements.
- Valid UBL 2.1 invoice generation
- Encrypted digital signing with approved certificates
- Submission to Fatoora when certificates and clearance are enabled
- Compliance confirmation and tax stamp
Digital Certificate Management
Certificate setup, status monitoring, guided renewal, and expiry alerts for configured agencies.
- Easy certificate upload and installation
- Guided renewal with agency OTP when required
- SMS and email notifications
- Encrypted secure backups
Integration Boundaries
Conditional Fatoora submission, Ejar-ready lease data, and approved payment and accounting integration paths.
- Fatoora submission after certificate and clearance activation
- ZATCA response and reference tracking
- Lease data prepared for the Ejar government workflow
- Online payment collection and bank-statement reconciliation
Comprehensive Compliance Reports
Detailed dashboard for monitoring compliance status with periodic reports and precise analytics.
- Monthly and quarterly compliance reports
- Statistics on submitted and approved invoices
- Real-time tracking of each invoice status
- Error and exception reports
Supported Invoice Types
Invoice and adjustment scenarios used in property operations, subject to agency tax configuration.
- Monthly and annual rent invoices
- Service and maintenance fee invoices
- Credit and debit notes
- Property-related service invoices
Value Added Tax (VAT)
Configurable VAT treatment for taxable and exempt property-related transactions.
- Automatic 15% calculation
- Support for exempt goods and services
- Tax-ready declaration reports
- Input and output tax tracking
Evidence To Retain
Keep the configuration, invoice, submission, and audit evidence needed for agency review. Confirm legal obligations with ZATCA or a qualified adviser.
| Area | Evidence | Review point |
|---|---|---|
| Entity and certificate setup | Active agency configuration and certificate status | Before submission |
| Invoice generation | UBL validation, signing result, and QR data | Per invoice |
| Fatoora submission | Response status, warnings, and official reference | When enabled |
| Record retention | Source invoice, audit trail, and exportable records | Agency policy |
Electronic Invoice Preview
See what a ZATCA-compliant invoice looks like
Electronic Tax Invoice
Invoice No: INV-2024-001234
Customer Details
Al Nakheel Trading Co.
ZATCA Reference
ZATCA-REF-789456123
Supports ZATCA Phase 2 requirements
256-bit encryption to protect invoices and data
Submission and review workflow before approval
Frequently Asked Questions
Answers to the most common questions about electronic invoicing and ZATCA