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Troubleshooting

Support escalation and bug reporting

What information to collect before contacting support so issues can be solved quickly without exposing sensitive data.

Before raising a ticket

Try refreshing, reviewing filters, confirming permissions, and opening the record directly if possible. Many issues are caused by filters or permissions.

If the issue remains, collect useful details instead of a generic description like the page does not work.

  • Page URL
  • Page name
  • User role
  • Affected record
  • Issue time
  • Reproduction steps

What not to send

Do not send passwords, verification codes, API keys, full bank data, or unnecessary customer information. Send only what helps solve the issue.

How to write a useful ticket

Write: what were you trying to do, what happened, what did you expect, does it repeat, and does it affect one user or many users?

When to escalate

Escalate immediately if the issue blocks collections, shows wrong data to an owner or tenant, affects invoice or tax, or prevents an entire team from signing in.

Information to collect before support

Before raising an issue, collect the page URL, user role, affected record, approximate time, and an error screenshot if available. Do not send passwords, API keys, or unnecessary sensitive data.

  • Page URL
  • User role
  • Affected record
  • Issue time
  • Error screenshot

How to apply this inside the agency

Turn the article into a small dashboard action: open the related record, review the data, make the appropriate update, then document the outcome so the rest of the team can see it.

If the action involves a financial, regulatory, owner, or tenant-impacting decision, ask the responsible role to review it before final approval.

  • Open the record
  • Review data
  • Take action
  • Document outcome
  • Escalate when needed

Product status and review needed

This is documented as an available workflow, but results can still vary by user permissions, agency settings, and data quality.

If a step described here is not visible in the agency dashboard, treat it as not enabled for your account and check with your admin or Product.

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Support escalation and bug reporting | Osool Knowledge Base